Faster invoicing with e-invoicing
As a vendor, you naturally want your invoices to be paid as quickly as possible. That's why Rabobank is switching from receiving PDF invoices to e-invoicing. E-invoicing is safer, more efficient, and faster than PDF invoicing. E-invoicing reduces the chance of errors and we can pay your invoice faster. You can read all about e-invoicing below.
What is e-invoicing?
An e-invoice (electronic invoice) is a structured, electronic document (not a PDF), where all of the invoice information is in a fixed location in the file and has its own meaning. An e-invoice can be processed electronically between different automated systems. Whether or not a vendor uses an accounting system and whether a vendor sends many invoices or just a few, electronic invoicing is always possible.
How safe is it?
Your e-invoice to Rabobank is sent via a secure connection from our service provider SPS Commerce (TIE Kinetix). The personal and other data on the invoice are therefore well protected. SPS Commerce is specialized in e-invoicing and has considerable experience in supporting vendors that are switching to e-invoicing.
An additional advantage: a number of operations are automated. This reduces the chance of errors and allows us to pay your invoice faster.
How does e-invoicing work?
There are two ways to send your e-invoice:
1. Through the Rabobank e-invoicing portal (new account - onboarding)
Don’t have an accounting system or don’t send many invoices? The Rabobank e-invoicing portal makes it easy. You create a new account on the e-invoicing portal, log in, manually create an electronic invoice online, and then securely send it directly to Rabobank. This is the most convenient way if you only send a few invoices per month or per year to Rabobank.
2. Direct connection with your accounting package through Peppol
Do you send invoices to multiple debtors on a daily basis? Then you can send e-invoices through the international Peppol network. Peppol stands for Pan European Public Procurement OnLine. Through Peppol, you can send e-invoices to any other connected organization or government agency. As the vendor, you are the sending party and you can decide which provider will connect your administrative system to the international Peppol network. When you are connected to this network you can start sending e-invoices to Rabobank. Check out Peppol’s website for a list of providers who can connect you to the network. Already have this connection? Please get in touch with SPS Commerce to find out the next steps.
Need help choosing the e-invoicing option that best suits your organization? If so, contact SPS Commerce at tie-onboarding@spscommerce.com.
What do I need to do to be able to send an e-invoice to Rabobank?
To be able to start sending e-invoices to Rabobank, first fill in the registration form. Your registration will allow us to recognize you as a Rabobank vendor and to successfully receive and process invoices. After you sign up, you will receive an activation email with further instructions. You can next submit e-invoices via the Rabobank vendor portal or Peppol. We can imagine that you have questions about getting started with e-invoicing. Under the "contact" heading you can find out how we can help you.
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